Logistics and Supply Chain

Where the tool goes wrong, and why it is easy to miss

The notice template has three date fields (loading, arrival, clearance) and the tool fills all three, although the email gives only one date and says outright that the arrival is not yet known. The added dates do not look invented: they fall after the loading date, at intervals that resemble an ordinary truck and ferry trip, and they are written in the same format as the real date. Anyone who reads only the notice no longer sees the sentence "the carrier will confirm", so the client plans unloading and sales around a date nobody has given.

The check that catches it

1. Before sending the notice, write next to each date where it comes from: the supplier's email, the carrier's confirmation or the ferry booking.
2. Count the dates in the email and the dates in the notice. Every extra date comes from the tool, not the supplier: find its source or remove it.
3. Mark every field without a source "not confirmed" and say who gives the date and when, for example "the carrier, after booking the ferry".
4. In your request to the tool, say that any field the document does not cover must stay empty, and check in the draft that it did.

Where the failure pattern is documented: A study in Scientific Reports on extracting data from logistics documents (August 2025); a study on arXiv by OpenAI and Georgia Tech researchers (September 2025); a JPMorgan AI Research study on arXiv (October 2024).Sources: Scientific Reports, 2025; arXiv, 2025; JPMorgan AI Research, on arXiv, 2024.The case above is ours, written for work in Albania; the laws it names were checked against the official text.